IT Enablement Series -- Vol. 2
AI Tool Documentation Template
Complete one of these for every approved AI tool in the environment. Publish it internally so staff know what each tool does, how to use it safely, and who to contact when something goes wrong.
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How to use this template: Fill in every section for your specific tool and publish the completed page internally. The Data Handling section is the most critical -- it tells staff exactly what they can and cannot put into the tool. Keep it updated when the tool or its policies change.
03Data Handling -- What You Can and Cannot Put In
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This section is the most important thing users need to know. Be specific. Vague guidance gets ignored. The more concrete the examples, the better.
✓ Safe to use with this tool
+ Add item
× Never put this into the tool
+ Add item
The minimum steps a new user needs to do something useful with this tool on day one. Keep it short -- link to full documentation for advanced use.
+ Add step
05Known Limitations & Watch-Outs
Things users need to know that might catch them out. Honest limitations build trust -- hiding them causes incidents.
+ Add limitation